Free planning tools for STEM coaches and volunteers

Coaching the team is the fun part. These tools are for the other parts.

The season budget, the sponsor packet, event assignments, the packing list, STEM night — it all lands on somebody, and it's usually you. These pages do the adding up in your browser and print a clean copy for the binder. Rules, fees, and required forms stay with the official program; we just help you get organized around them.

Free, no account Prints clean packets Not affiliated

SciPacket is an independent planning tool. It is not affiliated with or endorsed by FIRST, Science Olympiad, Society for Science, any school, competition, association, or youth organization unless explicitly stated.

Budget packet Open the budget Sponsor ask Build a sponsor packet Assignment grid Assign events Load-in checklist Pack for tournament day Station packet Plan a STEM night

Generic robotics pit and field planning diagram for a STEM team binder — Pit lane Battery cart Inspection desk Field queue

The tools

Pick the job you're trying to get done.

Every tool runs in your browser with your own numbers. Before anything goes out to families or sponsors, double-check dates, rules, and fees on the official program, school, state, and event pages.

22 planning pages

RBT / Build season Robotics pit and build-season binder

Source checkFIRST and school resources must be checked at the source.

Planning page	Who usually owns it	Kind	Formats	Before you share
Team budget packet Fees, parts, travel, meals, sponsor gap	Business lead	Calculator	PrintCSV	Official source
Parts bill of materials Vendor, cost band, spare status, inspection note	Mechanical mentor	Estimator	PrintCSV	Rules change yearly
Pit packing checklist Tools, batteries, signage, repair kit, safety items	Pit captain	Packing notes	PrintCSV	Event page required
Sponsor packet draft Local sponsor story, budget gap, recognition tiers	Coach + students	Generator	PrintCSV	Not affiliated

SCI-OLY / Tournament setup Science Olympiad event assignment packet

Source checkUse national, state, and tournament pages for current rules.

Planning page	Who usually owns it	Kind	Formats	Before you share
Event assignment grid Primary, backup, conflict, overload notes	Head coach	Planner	CSVPrint	State page required
Tournament packing list Event boxes, team binder, labels, repair supplies	Parent helper	Checklist	PrintCSV	Official source
Room station rotation Rooms, stations, time blocks, volunteer owners	Tournament lead	Rotation notes	CSVPrint	Event page required

OPS / Travel + approvals Travel packet and tournament handoff notes

Source checkDistrict travel rules and event instructions override packet notes.

Planning page	Who usually owns it	Kind	Formats	Before you share
Team travel cost packet Rooms, mileage, meals, fees, approval notes	Trip lead	Cost notes	PrintCSV	School policy check
Conference trip cost packet Registration, lodging, transportation, chaperones	Advisor	Cost notes	PrintCSV	Official source
Parent volunteer role grid Role, shift, clearance note, handoff owner	Parent coordinator	Role notes	PrintCSV	Not affiliated

STEM-N / Family event STEM night station packet library

Source checkActivity sources, school safety notes, and accessibility checks remain external.

Planning page	Who usually owns it	Kind	Formats	Before you share
Station planner Station goal, timing, facilitator card, family prompt	Event lead	Planner	PrintCSV	Official source
Materials quantity list Consumables, reusable supplies, extras, storage bin	Supply lead	Materials notes	PrintCSV	Safety check

FAIR / Timeline + judging Science fair coordinator files

Source checkISEF, affiliated-fair, school, and local rules must be verified.

Planning page	Who usually owns it	Kind	Formats	Before you share
Science fair timeline Milestones, forms reminders, review checkpoints	Coordinator	Timeline notes	PrintCSV	Official source
Judge schedule Judges, rooms, categories, break blocks	Judge chair	Schedule notes	CSVPrint	Rules change yearly
Rubric score sheet notes Scoring lanes, comment prompts, no official rubric rewrite	Rubric lead	Score sheet	PrintCSV	State page required

Guides

Short notes you can skim before a meeting or a handoff.

All guides

Rookie robotics team budget notes A budget outline for registration, parts, tools, travel, meals, apparel, outreach, and sponsor targets. Checklist Source links GuidePrint Science Olympiad event assignment planning How to think about event coverage, backups, student load, and conflicts without copying official rules. Checklist Source links GuidePrint STEM night station packet Plan stations, supplies, facilitators, family guides, and volunteer roles for a school STEM night. Checklist Source links GuidePrint

By program

Browse by the season you're planning.

Full tool index

RBT Robotics Budget packets, BOM grids, checklists, sponsor one-pagers SCI-OLY Science Olympiad Assignment grids, conflict notes, source links STEM-N STEM Nights Station packets, materials lists, volunteer role grids FAIR Science Fair Timelines, judge grids, checklist packets OPS Travel + Tournament Ops Trip summaries, deadline lists, role sheets, rotation grids

Source check

Check current official sources before you share a packet.

SciPacket organizes planning pages. Official rules, forms, fees, schedules, safety requirements, and eligibility checks stay at the source.

FIRST resource library Registration, season, team, event, and program resources change by year and program.

Science Olympiad Use national, state, and tournament pages for rules, schedules, events, and coach requirements.

Society for Science ISEF rules Rules, forms, and review requirements belong at the official source.

NASA learning resources Good source for educator activity facts, grade bands, and subject areas.

TeachEngineering Useful model for quick activity facts, supplies, time, grade bands, and printable activities.

Local school/event pages District policy, tournament instructions, safety rules, and required forms override SciPacket notes.