SciPacket

RBT

Tournament Packing Checklist

One list for everything that has to make it onto the bus: coach binder, student materials, devices, snacks, forms, and the pit or table boxes.

Open the tool Check official sources

What you'll need

Have these numbers handy.

text Season, team, or event name
number Students or participants
textarea Budget, materials, assignment, or packet notes - Use initials or role labels when names are not needed. Leave private student details out.
textarea Official links or rules to check - Paste links or reminders. Do not copy protected rule text into the tool.

Before you share

  • Leave out private student, family, payment, tax, credential, medical, and emergency-contact details. Initials or labels work fine.
  • Double-check rules, forms, fees, schedules, safety, and eligibility on the official program, school, and event pages.
  • Your work saves in this browser when supported — download a backup for anything you'd hate to lose.

Free checklist — no account needed

One list for everything that has to make it onto the bus

Add each item with its quantity, owner, and where it lives, and the checklist shows what's still missing. Print it for load-in or export it for whoever's driving.

Not saved yet

Browsers can clear local saves.

PNG, JPG, or WebP. Resized in this browser.

Step 1

Tournament setup

Step 2

Packing rows

Item 1
Row actions

Packing results

Ready rows, remaining units, and review flags

How this is calculated
Ready 0/1
Ready rows0/10% packed by quantity.
Remaining units10/1 units packed.
High-priority missing0
Missing owners1
Missing locations1
Official-source checks0
SciPacketPrintable packet

Tournament packing checklist

Program note not set / Prepared by not set

1 units left
Packing checklist rows
ItemCategoryPackedRemainingOwnerLocationStatus
Checklist row 1Uncategorized0/11Owner not setLocation not setNeeds packing
Category readiness
CategoryRows readyPacked unitsRemaining unitsReady percent
Uncategorized0/10/110%
Review before sharing
  • Checklist row 1: add an item label before sharing this checklist.
  • Some checklist rows need an owner role before load-in.
  • Some checklist rows need a storage or load-in location.

What you get

What you can print or export.

  • Packing checklist
  • Coach binder list
  • Student materials list
  • Official-source reminders

Print the packet, export a CSV, or download a backup file straight from the tool.

Example packet

Regional qualifier load-in example

A coach and pit lead prepare a tournament-day load-in packet with binder, safety, device, food, apparel, and pit/table rows while checking missing owner and location fields.

  • Ready rows: 4 of 7
  • Remaining units: 6
  • High-priority missing rows: 2
  • Missing owner roles: 1
  • Missing locations: 1
  • Official-source checks: 3

Assumptions

What this tool assumes.

  • Use item names and owner roles only; keep student names, phone numbers, medical details, emergency contacts, addresses, travel manifests, and private family information outside SciPacket.
  • Official rules, venue restrictions, safety requirements, pit/table rules, forms, battery/tool/device policies, food policies, and schedules must be checked at official sources.
  • Status labels are local planning labels and do not confirm that a venue, school, or tournament will accept the item.
  • The checklist helps review load-in readiness; you still need local approval, adult supervision, transport planning, and safety review.

The math

How the numbers are figured.

  • Needed quantity defaults to 1 for a planned row when omitted.
  • Packed quantity defaults to 0 and is capped at needed quantity for readiness calculations.
  • Remaining quantity = needed quantity minus packed quantity, clamped at zero.
  • Rows marked packed, ready, loaded, done, or not needed are treated as ready.
  • Not-needed rows do not count against remaining units.
  • High-priority missing rows include high, critical, must-have, or required items with remaining units.
  • Category readiness totals rows, ready rows, packed units, needed units, remaining units, and ready percent by category.

FAQ

Questions

Tool notes

FAQ

What does this packing checklist do?

It counts packed quantities, remaining units, missing owners, missing locations, high-priority gaps, category readiness, and source-check flags in your browser. You can print, export CSV, or download a backup file.

FAQ

Can I store student names, emergency contacts, or travel details here?

No. Use item names and owner roles only. Keep student names, phone numbers, medical details, emergency contacts, addresses, hotel details, transportation manifests, and private family information in your approved school or team system.

FAQ

Does this replace tournament rules or venue instructions?

No. Verify current rules, venue restrictions, pit/table requirements, safety guidance, required forms, battery/tool/device policies, food policies, and schedules at official sources.

Related tools

STEM-N Ready to use STEM Night Station Planner

Plan stations, materials, facilitators, family guides, table signs, and volunteer roles for STEM night.

STEM NightsSTEM night packet
  • Station plan
  • Materials list
  • Volunteer roles
 FAIR Still being built Science Fair Timeline Generator

Work backward from fair night: forms, SRC/IRB checkpoints, judging, awards, and the deadlines in between.

Science FairScience fair coordinator packet
  • Timeline draft
  • Rules-check reminders
  • Judging prep notes
 OPS Still being built Chapter Competition Budget Calculator

Add up registration, supplies, apparel, travel, and meals for a STEM or CTSO-style competition, with fundraising notes beside the totals.

Travel + Tournament OpsChapter budget packet
  • Budget summary
  • Funding gap
  • Cost per student